That is how it is supposed to work in theory.

PEP screening and monitoring in practice, however, is an incredibly challenging process. Governments and regulators are calling upon banks, credit unions, and a growing range of money services businesses (MSBs) to act as a shield against political corruption and financial crime.

At the same time, AML/CFT regulations and fines for non-compliance have become more stringent over the past few years. Just recently, congress passed the Anti-Money Laundering Act (AMLA) of 2020. This piece of legislation which is being dubbed “the biggest anti-money laundering reform in a generation,” significantly adds to the regulatory burden in AML compliance across the board for institutions involved in financial services.

Yet even with all of this, there is surprisingly little guidance and support available to financial institutions to help them conduct a “reasonable” level of due diligence towards higher-risk customers.

In the KYC2020 guide to PEP screening we will address these issues and others. In this first article, we are going to start by defining what a PEP is and identify some of the big challenges that stand in the way of a good PEP screening program.

What is the Definition of PEP and RCA?

PEPs are any individuals who run the risk of involvement in bribery, intimidation or corruption because of their position of importance, power or influence.

If that seems like a vague statement, that’s because it is.

The criteria for what defines a PEP are actually very broad and may vary from country to country. Even among the regions of a country, there can be significant differences. Some common and generally accepted examples of PEPs, according to the BSA in the US, include:

• Government officials. For example, members of legislative bodies, such as the US congress, executive bodies, such as a head of state, judiciary bodies, such as members of state federal supreme courts, and diplomatic positions. A good example here would be a Member of Parliament, Senator, and Supreme Court Judge.

• Members of government organizations and institutions. For example, top military officials and ranking members of centralized financial institutions, such as the Federal Reserve and World Bank.

• Executives at state-owned enterprises. For example, high-ranking members of the Federal Deposit Insurance Corporation (FDIC), and Department of Treasury.

Most banks, credit unions and other regulated entities rely on the criteria and recommendations put forth by the Financial Action Task Force on Money Laundering (FATF).

The FATF divides PEPs into a few different categories based on the perceived level of risk. However, even those categories are up for interpretation depending on the geographic location. For example, defining PEP based on the level of risk could be as follows:

• High risk PEPs could include, heads of state and government, active members of the Federal government and top-ranking officials of political parties, as well as heads of the military, judiciary, law enforcement and the board of central banks.

• Medium risk PEPs could include regional government officials, ambassadors, senior officials of the military, judiciary, law enforcement and other state agencies, as well as high ranking members of prominent religious groups.

• Low risk PEPs could include, mayors and members of county, city and district assemblies.

In 2012, the FATF’s latest definition of PEPs includes a distinction between foreign and domestic individuals. Foreign PEPs are people who are entrusted with prominent public functions by a foreign country, for example Heads of state or Heads of government, senior politicians, senior government, judicial or military officials, senior executives of state-owned corporations, and important political party officials. In general, foreign PEPs represent a greater risk than their domestic counterparts.

To make things even more complicated, immediate family members, publicly known associates and even businesses that are either related to or closely associated with a PEP are also considered a risk and must be both screened and regularly monitored. This group of people and entities are called Relatives and Close Associates (RCAs).

Immediate family members who are considered PEPs include:

• Parents and children of PEPs
• Spouse or partner
• Siblings
• Aunts, uncles and cousins
• Indirect family members, such as in-laws

Close associates who are considered PEPs include:

• An individual who has a close business relationship or shares in the ownership of legal entities with a PEP
• An individual who is the owner of a legal entity which is known to have been set up for the de facto benefit of a PEP

How the PEP Definition Creates Challenges in PEP Screening

There are several factors that can make it harder for your institution to effectively conduct PEP screening and customer due diligence (CDD) while fulfilling AML/CFT compliance rules.

First and foremost, the absence of a universal definition of a PEP as well as a clear set of rules to determine the apparent risk level of a specific individual or entity is an obvious hindrance. Identifying a head of state or a high-level government official would take little work. However, there are many politicians and people of influence who would fit the definition of a PEP, but who may be considered low key and thus fly under the radar. Despite the presence of numerous watchdogs and the importance of approaching these parties with proper due diligence and ongoing monitoring, there is still limited specific guidance on how to identify, screen and continuously monitor PEP activity.

In other words, it’s largely up to your financial institution itself to decide how to screen, on-board, and monitor PEPs in relation to your Risk-Based Approach (RBA).

Moreover, PEP watchlists and the other resources that financial institutions use to identify a PEP vary significantly in quality and comprehensiveness. AML compliance data sources in general contain large amounts of “junk” or “404” data that effectively gets in the way of good PEP screening. This in turn leads to operational inefficiencies and an increase in costly, time-consuming false positives.

Keep in mind that even if individuals are identified as PEPs, this does not mean that they are actually involved in criminal activity. It just means you need to treat every PEP as high-risk, take precautions, and implement an ongoing monitory program for such individuals. You also need to consider the balance between oversight, regulatory compliance and maintaining a fundamental level of customer service.

When it comes to PEP screening, in order to unlock the protection such oversight affords your institution’s reputation and revenues, you need to know what to look for in the first place.

In the next article, we will dive more deeply into the risk posed by PEPs and why it is essential that you effectively screen for them.

The danger of not having a good process in place can land your company and clients at an even higher risk.

Demanding customers

Instant gratification amplifies the customer’s requirements for faster decisions, speedier turnaround times. The online world has made same-day delivery the norm, and businesses select suppliers based on their supporting technology to make their lives easier and the opportunities to serve their end-customers better.

One of the main problems with manual AML compliance checks is the time and inefficiency of clearing false positives that arise from sanction screening. These delays cause unnecessary frustration.

How AI can help

With constant AI development and the introduction of rule-based decision systems and Machine Learning (ML), it’s possible to reduce these flagged queries, speed up screening, and approval times. The compliance databases and records update continuously, thereby making machine learning essential.

AI models learn from previous false positives that are normally manually processed and begin to establish patterns. These patterns become new rules to clear false positives that meet the recognized pattern automatically. The benefit of AI and ML in sanction, PEP, and adverse media screening is obvious, and your return on investment is evident.

Affordability

Sanction screening software has traditionally been very costly. Many SMEs simply cannot afford quality solutions. With the advent of RegTech, the number of compliance technology solution providers has increased dramatically. Finding high quality solutions that are also highly affordable is no longer a problem. The challenge now is to find solutions that are not only high quality and highly affordable, but also low-friction and autonomous.  For SMEs, a large percent of the AML compliance cost comes from manually having to clear false positives. With AI and ML you reduce the overheads for manual screenings. Sanction, PEP, and Adverse Media screenings are done faster and more cost-effectively. This allows smaller businesses to remain compliant and still offer their customers the best service and experience.

KYC2020 removes the cost and complexity of AML compliance with use of advanced technologies. KYC2020’s DecisionIQ solution uses AI and ML to clear false positives and deliver real-time actionable decisions to speed up customer onboarding.  KYC2020’s Adverse Media Check uses NLP to process and identify persons, PEPs, and entities in relevant negative news. It is no wonder why KYC2020 is recognized as one of the world’s most innovative regulation technology solution providers by RegTech Analyst. 

To request a free trial or learn more about our solutions, contact us.

AML Training Program and Strong Internal Controls

AML compliance cannot be confined to a single department. It is an organization-wide process. If you want to have a proper AML Compliance program in place, then you must carry out training sessions with all of your employees. Make sure they are aware of good AML practices and also play an active role in implementing them. A lot of suspect organizations and individuals will look legitimate to your system and pass security checks, setting up ‘checkpoints’ in the form of diligent employees can prevent this.

Independent Audits

Besides the inclusion of AML policies and procedures within the company, you must also be open to independent audits. These are conducted by qualified teams and can help identify any inconsistencies in the company’s financial records. Audits tend to feel invasive, but they are in everyone’s best interests. They also help make sure that your system of internal controls is working.

Open Communication

Communication is one of the requirements of AML Compliance. You must try and propagate a culture where your employees can approach the senior management and the appointed compliance officer regarding anti-money laundering.  The resulting trust and transparency will encourage the employees to take AML practices more seriously. It will also help identify any existing drawbacks in your current AML compliance program.

Use Technology

This is extremely important. AML compliance does not come cheap. There are significant costs attached to it, which is why a number of small businesses may fail to implement sound AML practices in their company. Technological solutions can help you out in this regard. These not only make it easier to follow AML guidelines, but they also reduce compliance issues. In case any discrepancies are detected, these solutions also enable you to respond quickly and resolve the situation. Let’s take a look at some of the tools you can consider using:

Global Watch Lists and Screening Solutions:

One of the most useful digital solutions for AML compliance is accessing a global watch list. This helps you access a database carrying more than 900 international watch lists. Using this can help speed up your screening process.

There are also screening solutions available that are designed to minimize the chances of false positives. You can look for an option that suits your budget. The best digital solutions providers will offer you flexible packages.

Screening Decisions and Risk Assessment Tools

Carrying out a manual risk assessment and then taking a decision can be extremely time-consuming. Fortunately, you can use software that can take a decision on your behalf. This will ensure that you remain compliant while also speed things up.

The Final Word

AML compliance is not easy, but it is not impossible either. All you really need to do is strike a balance between an organization-wide commitment and seeking aid from technology. If you’re looking for strong AML compliance tools, we suggest you contact the team at KYC2020.